Tuesday, July 7, 2015

Go Chrome or Go Home Part II

Get motivated by others and pay it forward by motivating the world.! You never know who is watching!! - Brooke Hall

For the second part of this 'Go Chrome or Go Home' series, let's dive into Gmail.  There are many quick and easy tricks to stay organized and be more productive.  Let's get started on using your Gmail account and take advantage of becoming a more tech-savvy teacher.

Search Your Gmail:
Gmail provides a powerful search function within your Gmail to help you quickly find those important emails instead of searching through hundreds.

Use 'Tasks' to Get Things Done
Keep a list of things that you need to get done within your Gmail.  If you click on the small arrow beside mail in left corner, you will see tasks.  This will allow you to keep a to-do list.
You will then see a 'Task' box pop up in the lower right hand corner.  Here you can add to your to-do list(s) and check it off as you go. 

Check your Spelling
Use spellcheck before sending an email.  To check your spelling, click the arrow in the bottom right hand corner of the compose box and click on 'Check Spelling.'  Click on the highlighted word to change the spelling.  

After you have finished checking your spelling, click the 'X' to exit the spell check.
Attachments in Email:
When you receive an attachment in your email, what do you do?  You will see a preview of the attachment within your email and you will have several options. 
  • Click the Image to instantly preview - You then have the options that will show up across the top of the preview box.  You can open with another app, save to drive, print, download, share on Google+,  etc.., (Shown Below)

  • If you hover over the mouse you will have a couple more options
    • Arrow - This will allow you to download the image to your computer
    • Google Drive Icon - This will allow you to 'Save to your Google Drive'
    • **Optional** 'Sign Icon' - This is an app you can download which enables 

Format Text in Email:
When composing an email sometimes you may need more options with your text than just everything being plain.  You may need important words or messages to stand out.  You have the ability change the font, size color.  You have the option to bold, italicize, or underline words.  You can also align and bullet items.  Click this page for more info.

Insert Files in Email:
Have you ever needed to send a picture or file to someone?  Have you ever wanted to send something from your Google Drive to someone through your email?  See the photo below for the many options you have when you are needing to send files, pictures, and many more items to someone.

Undo Sent Messages
Have you ever sent an email and as soon as you hit send, you remembered that you forgot something or someone? You have an option to enable a 'undo sent message' feature.  Go to your Settings: Clicking on the gears and then settings (shown below). 
You will find the 'Undo Send' (Shown Below) under the General tab when you go into settings.  Check box and choose between 5, 10, 20, and 30 seconds. Once you change this setting, scroll to bottom and click 'Save Changes.'

Now that you have this set up, this is how you use it:
Once you compose an email and send it, a yellow box pops up in the middle top of your screen.  It will say 'Your message has been sent.' You have up to 30 seconds to click 'Undo' depending how what you chose in the 'Undo Send' under settings.  You can always go back and change this at anytime.

I encourage you to practice the many items listed, the next time you compose an email with your Gmail account.  Look for the next post within this series.......coming soon!!

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